Job Details

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Purchase Ledger Supervisor

Gateshead, Tyne And Wear, United Kingdom, £ £ 30000.00-35000.00 Annual Annual, Permanent


As the Purchase Ledger Supervisor for this growing service provider you will ensure the correct records are maintained, which will satisfy the external auditors and ensure all suppliers are paid in a prompt manner. You will be 'hands on' working closely with and leading a team of accounts payable clerks to manage the supplier base and payment of invoices, in accordance with group and entity policies to incorporate the following:

  • Supplier invoices are scanned, distributed, processed and allocated for authorisation
  • Ensure accurate recovery of input VAT
  • Management of the invoice authorisation process
  • Timely and accurate passing of invoices to nominal and subcontract liabilities, as applicable
  • Communicate unauthorised invoice position weekly
  • Timely resolution of supplier queries with budget holders
  • Monthly supplier statement reconciliations, dealing with and resolving any account anomalies as they arise
  • Monthly / mid monthly supplier payment runs in accordance with timetable
  • Ad hoc supplier payments, as applicable
  • Minimise unapproved invoices
  • Timely closure of purchase ledger at month end in accordance with management accounts deadline
  • Regular review of aged creditors
  • Management and creation of new supplier accounts and master creditors in accordance with group policy
  • Produce manual cheques when required and immediately post on the system
  • Liaising with stakeholders to resolve any issues
  • Updating and maintaining Excel spreadsheets
  • Any other task that may reasonably be requested by Management

Person specification:

  • Minimum of two years recent experience in a team leader / supervisory role
  • Excellent communication skills both in writing and verbally and at many different levels
  • Excellent issue resolution skills
  • Commercial acumen
  • Analytical with high attention to detail
  • Detailed knowledge of accounting and IT systems.
  • Ability to motivate and lead a team to get results
  • Flexible, punctual and able to prioritise workload to meet multiple deadlines on a daily basis
  • Confident, enthusiastic and self-motivated
  • Determination to succeed
  • Flexible in working within the duties of the role and working hours, in order to meet deadlines
  • Appreciates that projects need to be completed by deadline
  • Methodical approach with an ability to work under pressure
  • Understands and implements processes
  • Builds appropriate professional, friendly and accessible relationships with employees and line managers
  • Resilient and able to work in an organisation that is undergoing change due to development and growth
  • Demonstrates an "investigative" and "can do" approach and attitude to all tasks
  • Effective and efficient Time management of self and duties
  • Ability to accept and implement feedback in a continuously developing environment

Job Details

Not Specified
Gateshead, Tyne And Wear, United Kingdom
£ £ 30000.00-35000.00 Annual Annual