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Purchase Ledger Clerk

Epsom, Surrey, United Kingdom, £ £ - Annual Annual, Permanent


Permanent full time purchase ledger vacancy paying up to £24,000

5 days in the office

About Our Client

A school in Epsom

Job Description

To process all accounts payable transactions on the accounting system Sage 50

To set up new suppliers and maintain supplier details accurately on the Sage system

To process purchase orders (POs) raised by departments, gain approval, add the PO number, and send the POs to the departments to send to the suppliers

To review and challenge all requests for POs, ensure value for money and not taking the department over budget e.g. by querying whether existing suppliers can offer a better deal than new suppliers suggested by departments etc

To check all purchase invoices received from suppliers vs. the approved POs

To code the invoices accurately, and in particular whether the costs should be expensed to the Income and Expenditure account (I&E), or prepaid to the balance sheet, or capitalised as fixed assets onto the balance sheet

To prepare batches of invoices for the weekly BACS payment run, gain approval and send remittance advices to suppliers as and when required

To make approved payments as required

To reconcile supplier statements

To produce financial reports and analysis

Aged creditor analysis, and ensure all reconciling items are promptly cleared

Calculations of cost accruals required, based on historical spend levels and seasonal trends

Monthly reports to departments of actual vs. budgeted \"capitation\" spend

Reports on spends by supplier over time

Reports on payment performance

Analyses of spend to assist with cash flow forecasting

Maintenance of supplier contract database and analyses of supplier contract costs

To meet with budget holders as required to answer financial questions and in particular to address questions on spend levels vs. budget

keep the fixed asset register up-to-date

prepare the monthly VAT return; gain approval and submit to HMRC

The Successful Applicant

Able to work 5 days in the office per week 8.30-4.30pm (essential)

Purchase ledger experience (essential)

Experience raising POs and gaining approval (essential)

Supplier statement reconciliations experience (essential)

Experience of sage line 50 (desirable)

Experience assisting with maintaning the fixed asset register (desirable)

Experience assisting with the VAT return (desirable)

What\'s on Offer

Salary of £23,834

Free parking

22 days holiday plus bank holidays

Excellent Pension

Robert Stack

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Job Details

Full Time
Epsom, Surrey, United Kingdom
£ £ - Annual Annual