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Purchase Ledger Clerk

Tewkesbury, Gloucestershire, United Kingdom, £ £ - Annual Annual, Permanent


Cotteswold Dairy have an exciting opportunity for an efficient Purchase Ledger Clerk to join our team based at our Tewkesbury Depot. You will be working on a full time, permanent basis and in return, you will receive a competitive salary.

Hours: 40 hours - 8.00am - 4.30pm with half an hour unpaid lunch break.

Established in 1938, Cotteswold Dairy is one of the UK's leading independent, family-owned dairies. We support local farmers and communities by delivering the freshest, finest quality products and first-class customer service.

The role:

You will be responsible for processing purchase orders, invoices and expenses, assisting with cash management and bank reconciliation.

What will you be doing as our Purchase Ledger Clerk?

- Set up new supplier accounts and maintain existing account details within the purchase ledger, to the agreed procedures and authorisation sign off of the company;

- All aspects of purchase ledger from matching invoices to purchase orders and delivery notes, through to payment processing in accordance with company policy and procedures. With particular reference to the validation of invoices received for authenticity that they are arithmetically correct and VAT has been calculated correctly;

- Allocation and management of Premier Inn, Bamboo and Silvey supplier accounts;

- Processing of business expense claims;

- Dealing with external supplier enquiries in a polite and professional manner both on the phone and via email;

- Ensuring that the invoices are managed through WAP (Internal invoice approval system) and go through the full authorisation process, and are then transferred promptly to Sage;

- Monitoring invoice authorisation system for unauthorised, held or rejected invoices;

- Monthly reconciliation of supplier statements and investigation of any discrepancies between the supplier statement and the balance on our accounts;

- Following up on any debit balances on supplier accounts;

- Maintaining a strong relationship with managers and approvers to resolve any issues that arise with supplier invoices;

- Responsibility for monitoring aged creditors control account;

- Understanding of stage payments on contract builds;

- Prompt payment of driver penalties and road tax;

- Weekly processing of Cashbook and petty cash cheques;

- Processing BACS payments and adhoc payments;

- Create and maintain farmer records on MAPS;

- Daily processing of milk intake information to include the production of monthly supplier milk statements and payments;

- Produce monthly statutory milk reporting on MAPS;

- Produce monthly CIS return;

- Provide holiday cover for other members of the finance team.

Skills and attributes, we're looking for in our Purchase Ledger Clerk:

- Minimum AAT qualified or working towards qualification;

- Previous accounts office / purchase ledger experience;

- Excellent IT Skills (excel, word & outlook) with good data entry ability;

- Knowledge of accounting packages Sage or similar;

- Excellent verbal and written communication skills, including the ability to communicate effectively with internal and external customers;

- Ability to work independently managing own workload, displaying initiative whilst always respecting a team working ethos;

- Ability to work under pressure and meet deadlines.

Benefits you'll receive as our Purchase Ledger Clerk:

We are committed to giving you the skills and abilities to carry out your role, providing opportunities to allow you to build a long term relationship with the Company. In addition, we also offer benefits including:

- Competitive salary

- Cycle to Work Scheme

- 30 days holiday inclusive of Bank Holidays

- Refer a Friend Scheme - potentially receive £250

- Group Personal Pension Scheme - 4% Employer contribution

- Employee shop - discounted products

- Free car parking

If you would like to join our team as our new Purchase Ledger Clerk then please click 'apply' today - don't miss out, we'd love to hear from you

Job Details

Not Specified
Tewkesbury, Gloucestershire, United Kingdom
£ £ - Annual Annual