Purchase Ledger Accountant

Description:

The Purchase Ledger Accountant reports to the Financial Manager and is responsible for the smooth running of the purchase ledger. The role will extend to the processing of employee expenses, processing of time sheets and any other activities as determined by the FM according to the abilities and development of the individual.

The Purchase Ledger Accountant will work with the FM on the recommendation and implementation of improvements to processes and systems to ensure that the Finance function keeps pace with the growth of the business.

The nature of this role is that it has access to, and is entrusted with, confidential information about the company and employees and therefore the individual must understand and comply with the generally accepted standards of confidentiality expected within a finance function.

The key performance measure for this role is Creditor Days Outstanding as calculated in the management accounts. The key objective is to ensure that UKPS recognises all and only liabilities properly incurred by the company and that such liabilities are paid on a timely basis.

1. Management of the purchase ledger to ensure that:

* Good relationships are maintained with suppliers

* Only approved invoices are paid

* Suppliers are paid on time in accordance with agreed terms

2. Processing all purchase invoices to the purchase ledger

3. Ensuring:

* Purchase ledger invoices are matched to purchase orders

* Project purchase invoices are posted to the correct project number and cost codes

* Project invoices are properly approved by the appropriate project manager

* Overhead invoices are posted to the correct GL codes

* Overhead invoices are approved by the appropriate manager

4. Reconciliation of supplier statements

* Communicating with suppliers regarding missing or disputed invoices

5. Preparation of monthly payment run

6. Preparation of BACS payment file

7. Processing of time sheets for craftsmen ensuring that:

* Time is booked to the correct project code

* Time is correctly analysed to the correct cost code

* Time sheet summaries are prepared for payroll

* Craftsmen are only paid for time worked and agreed absences

8. Processing employee expenses and company credit cards

9. To support the FM in other matters that arise from time to time

Job Details