Job Details

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General Ledger Assistant

West Midlands, United Kingdom, £ £ 19000.00-20000.00 Annual Annual, Permanent


General Ledger Administration Assistant
Location: Coventry Head Office (Middlemarch Business Park)
Package: Basic Annual Salary up to £20,000 (dependent on experience) plus Bonus& Excellent PLC Benefits
Sector: Packaging Distribution

The Company
We, the UK's largest packaging distributor have an exciting opportunity for an experienced Administrator to join our head office finance team and support the General Ledger department. We are a committed equal opportunities employer that champions 'dignity in the workplace'. Our focus is to provide customers with fully integrated and innovative packaging solutions, augmented by outstanding customer service. As a group we are continuing to grow significantly and always keen to attract new talent to our business.

General Ledger Administration Assistant Role
Working as part of our finance team, this full-time role is based in our Coventry Head Office. The successful applicant will be responsible for supporting the wider General Ledger team, in the processing of overhead purchase orders and invoices. We operate 37.5 hours working week (can be either 9am-5pm or 9:30am-5:30pm) with half an hour lunch break.

General Ledger Administration Assistant Responsibilities
Reporting to the General Ledger Supervisor, your responsibilities will include:

  • Log purchase orders and maintain spreadsheets
  • Match invoices to purchase orders checking that the details and prices correspond
  • Ensure purchase orders are signed by authorised personnel
  • Send lists each month to all the branches chasing for missing purchase order forms
  • Ensure all invoices are input at month end for accrual, and when required
  • Update overhead authorisation list and ensure details are correct for audit purposes
  • Responsible for one off supplier accounts - complete and process the paperwork for payments
  • Investigate and query any invoices on one off supplier accounts that are older than 6 months which haven't been paid
  • Entering overhead invoices onto finance system including General Ledger coding
  • Ensure all invoices received post PL close are listed t at month end for accrual
  • Answer calls to suppliers chasing payment and general enquiries
  • Complete supplier statement reconciliations and new supplier account forms
  • Cover opening and distributing of post in colleague's absence

Do you have the correct profile?
The ideal candidate will have a strong general ledger background (preferably gained working within a 'high volume transaction' environment). Experience of working for a similar organization to ours (de-centralized or head office for a multi-site/national business structure) would also be useful. There is the need for strong IT/computing skills, in particular the use of Microsoft Word, Excel spreadsheets and ERP systems. Good all-round communication skills are a must and there is the need to be able to analyze and present financial information effectively. Underpinning all the above, we need someone who can work independently and with integrity and dedication, who is proactive and with a willingness to learn/develop.

The Package
The successful candidate will benefit from the following…
  • Competitive basic starting salary
  • Attractive performance/profit linked bonus scheme
  • 25 days annual leave (rising to 27 days with service plus all bank holidays)
  • Contributory pension & employee discount scheme
Macfarlane Group is also dedicated to maximizing every employee's potential, by providing career development plans and pathways in an environment that fosters personal growth and continuous improvement.

How to apply/next steps
This is an urgent appointment whereby we will be working to identify and review the very best of applicants swiftly in the hope of selecting our favored candidate to commence with us ASAP. (Please note we are holding zoom video-interviews during the pandemic). Due to the Covid-19 pandemic, we are continuing to adhere to Government guidelines whereby a significant number of our employees are working from home for the time being. Dependent on the precise role you have applied for, it is important to note that this may be a feature of your initial employment with us until Government advice changes and the situation improves. To make an application please simply click 'apply' ensuring that your CV is up to date and relevant.

All applications will be acknowledged, shortlisted applicants normally hearing from us within a week or two. Unsuccessful applicants will also be notified at the end of our process, although if you have not heard from us within a fortnight of applying, please assume your application has been unsuccessful.


Job Details

Not Specified
West Midlands, United Kingdom
£ £ 19000.00-20000.00 Annual Annual